Executive Assistant

Posted 3 weeks ago

Solid, well established and premiere transactional, Music entertainment based law practice seeks experienced candidate to provide assistance to; Senior Attorney & Paralegals representing Music talent- as well as remote Of Counsel (Publications). Synergistic entertainment department. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and a close-knit group of 50 and growing. Excellent learning opportunity.

RESPONSIBILITIES:

· Efficiently communicate with attorneys, colleagues, and client teams

· Draft correspondence

· Coordinate agreement approvals and execution

· Track transaction negotiations and documents

· File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol

· Handle Word processing, employing correct grammar, spelling, and formatting

· Draft conflict waivers and engagement letters

· Create spreadsheets

· Schedule calls, video conferences, and meetings

· Process new client/matter requests

· Maintain contact lists and calendars

· Enter billable time in billing program and prepare expense reports

· Handle phones; screen, direct, and prioritize incoming calls as well as multiple assignments

CHARACTERISTICS FOR SUCCESS:

· Must be well organized, highly efficient and pay close attention to the details

· Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks

· Resourceful and creative problem solver

· Excels when multi taking, meeting deadlines in a fast-paced environment

· Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)

· High level of integrity, discretion and handling confidential information

· Professional with a collegial manner; able to interface with clients and other professionals

· 3 years+ experience required working as a Legal/Business Affairs Assistant

· Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system

· Able to prioritize urgent issues effectively, manage them proactively and a positive, “can-do” attitude

· BA/BS degree a plus

DETAILS:

· Monday through Friday, 9:30 AM – 6:30 PM or 10AM – 7PM

· Salary: $85k-$95k depending on experience

· Full benefits, medical, 401K + parking and paid time off

Apply Online