Administrative Assistant, Event Planning, NYC

Posted 1 month ago


Rapidly growing boutique event planning firm servicing Entertainment/Music elite offers an extraordinary opportunity to work for thriving company in early phases of business to get in on the ground floor, help create culture and foundation of operational processes. Opportunity offers tremendous growth potential.


  • Maintain multiple calendars; synchronize schedules as needed, schedule meetings, prioritize calendar and administrative support to Founder/CEO.
  • Monitor e-mails and all correspondence.
  • Plan all meetings/events; create timelines.
  • Coordinate complex itineraries involving domestic and/or international travel.
  • Liaison between employees, consultants and the executive teams, attend department meetings and keep notes, prepare agendas.
  • Responds to unanticipated and complex issues.


  • College Degree preferred.
  • 1-3 years of successful administrative experience in supporting senior executive(s) required.
  • Excellent written and oral communication skills
  • Able to work in a team oriented, fast paced environment while managing various competing priorities.
  • Strong knowledge of MS Office Applications, Google Docs, and additional software knowledge
  • Excellent calendar management skills including coordination of executive meetings in multiple time zones.
  • Highly resourceful to meet sudden and unpredictable business needs
  • Demonstrates excellent client service skills, displays tact and diplomacy in difficult, sensitive situations.
  • Self-starter with excellent attention to detail and ability to deal with sensitive and confidential information
  • Work remotely as needed.
  • Understand the importance of confidentiality, discretion.


  • $45k- $55k annually to start
  • Benefits
  • Growth potential

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