LEGAL ASSISTANT, Los Angeles, CA

OVERVIEW: Solid, well established and premiere transactional Entertainment-based law practice seeks experienced candidate to provide assistance on 2 desks: Senior Partner & Associate – representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing. Law firm experience required; Music experience preferred.

RESPONSIBILITIES:

• Efficiently communicate with attorneys, colleagues, and client teams
• Coordinate agreement approvals and execution – ensure necessary signatures are obtained
• Track transaction negotiations and documents;
• File, search and retrieve documents and correspondence using iManage document management system plus document naming protocol
• Handle word processing, employing correct grammar, spelling, and formatting
• Create spreadsheets
• Schedule calls, video conferences, and meetings
• Process new client/matter requests
• Maintain contact lists and calendar
• Enter billable time in billing program and prepare expense reports
• Screen, direct, and prioritize incoming calls

CHARACTERISTICS FOR SUCCESS:

• Must be well organized, highly efficient and pay close attention to the details
• Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
• Resourceful and creative problem solver
• Excels when multi-tasking, meeting deadlines in fast paced environments
• Experience working with in an Entertainment environment (law firm / legal experience from a record label)
• High level of integrity, discretion and handling confidential information
• Professional with a collegial manner; able to interface with clients and other professionals
• 3 years+ experience required working as a productive Legal Assistant
• Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
• Able to prioritize urgent issues effectively, manage both desks proactively and a positive, can-do attitude
• BA/BS degree a plus

DETAILS:

• Monday through Friday, 9:30 AM – 6:30 PM or 10AM – 7PM. Rare if any overtime
• Salary: $75k – $85k + DOE
• Full Benefits; medical, 401K, parking, paid time off and discretionary bonus