OVERVIEW: Solid, well established and premiere Transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to 3 senior associates Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing. Job is available as well loved Executive Assistant will be moving out of state.

RESPONSIBILITIES:

  • Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills
  • Coordinate agreement approvals and execution – ensure necessary signatures are obtained
  • Track transaction negotiations and documents;
  • File, search and retrieve documents and correspondence using iManage document management system plus document naming protocol
  • Handle word processing, employing correct grammar, spelling, and formatting
  • Create spreadsheets
  • Schedule calls, videoconferences, and meetings
  • Process new client/matter requests
  • Maintain contact lists and calendar
  • Enter billable time in billing program and prepare expense reports
  • Screen, direct, and prioritize incoming calls

CHARACTERISTICS FOR SUCCESS:

  • Must be well organized, highly efficient and pay close attention to the details
  • Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
  • Resourceful and creative problem solver
  • Excels when multi taking, meeting deadlines in fast paced environments
  • Experience working within Entertainment a plus
  • High level of integrity, discretion and handling confidential information
  • Professional with a collegial manner; able to interface with clients and other professionals
  • 3 years+ experience required working as a productive Legal Assistant, any music experience a plus
  • Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage
  • Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
  • BA/BS degree a plus

DETAILS:

  • Monday through Friday, 9:00 AM – 6:00 PM Rare if any overtime.
  • $85k – $100k, DOE
  • Full benefits, medical, 401K, parking, paid time off and discretionary bonus.