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EXECUTIVE ASSISTANT TO CEO - Talent Management/Production, Los Angeles, CA

OVERVIEW:  Provide professional high level administrative support to Partner/Producer/CEO of A-List, award winning talent management, television and film production, and endorsements with offices located in Beverly Hills. Must thrive in fast-paced environment and will be exposed and will get first-hand look at dealmaking across the board including scripted and non-scripted TV, endorsements, podcasts, licensing and business developments amongst other endeavors. Ideal position for career Executive Assistant seeking long-term opportunity or savvy entertainment Executive Assistant interested in upward mobility including opportunities to produce unscripted projects. Candidates MUST have at least 5 years prior entertainment experience supporting top level creative or C-Suite executives. Executive is a dedicated family man with terrific sense of humor

 QUALIFICATIONS

• Must be highly confident and proven Gatekeeper; able to manage competing priorities in a demanding ever- changing environment
• Able to handle sensitive and highly confidential information with utmost discretion
• Proven ability to anticipate needs, stay steps ahead and plan for challenging circumstances that may arise
• Highly resourceful and tenacity to achieve the unachievable
• Exceptional interpersonal, presentation, be comfortable interacting with A list talent and major industry executives
• Strong written communication skills including business writing
• Outstanding organizational skills, strong attention to detail and systems driven for strong follow through; allowing nothing to slip through the cracks
• A team player who can work collaboratively but also autonomously; able to demonstrate initiative
• Self-starter who stays on top of current trends and is proactive and responsive
• Pay meticulous attention to detail
• A professional and engaging personality and phone demeanor and high emotional intelligence
• Able to maintain a calm and cool demeanor with ability to interface with strong personalities
• Must be flexible with strong sense of commitment
• Know when and how to be assertive, professional and possess high standard of integrity and discretion

CORE RESPONSIBILITIES

• Serve as communications intermediary; handle heavy phone volume, manage daily call list and roll calls
• Oversee ever changing and extensive calendar
• Facilitate all aspects of travel, event planning, gift management and philanthropic endeavors.
• Ensure professional and personal life runs effortlessly and seamlessly
• Must be expert in coordinating complex travel and logistics
• Manage multiple confidential databases

SKILL SET REQUIREMENTS/HOURS

• MAC proficient; Microsoft Office, Google Suite
• 9 AM -7PM (8PM)  24/7, on call for emergencies only or when he’s traveling, dispatch coverage to others   

COMPENSATION

• $100k+ DOE plus outstanding benefits, discretionary year-end bonus and 3 weeks-vacation

Solid, well established and premiere transactional, Music entertainment based law practice seeks experienced candidate to provide assistance to; Senior Attorney & Paralegals representing Music talent- as well as remote Of Counsel (Publications). Synergistic entertainment department. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and a close-knit group of 50 and growing. Excellent learning opportunity.

RESPONSIBILITIES:

· Efficiently communicate with attorneys, colleagues, and client teams

· Draft correspondence

· Coordinate agreement approvals and execution

· Track transaction negotiations and documents

· File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol

· Handle Word processing, employing correct grammar, spelling, and formatting

· Draft conflict waivers and engagement letters

· Create spreadsheets

· Schedule calls, video conferences, and meetings

· Process new client/matter requests

· Maintain contact lists and calendars

· Enter billable time in billing program and prepare expense reports

· Handle phones; screen, direct, and prioritize incoming calls as well as multiple assignments

CHARACTERISTICS FOR SUCCESS:

· Must be well organized, highly efficient and pay close attention to the details

· Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks

· Resourceful and creative problem solver

· Excels when multi taking, meeting deadlines in a fast-paced environment

· Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)

· High level of integrity, discretion and handling confidential information

· Professional with a collegial manner; able to interface with clients and other professionals

· 3 years+ experience required working as a Legal/Business Affairs Assistant

· Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system

· Able to prioritize urgent issues effectively, manage them proactively and a positive, “can-do” attitude

· BA/BS degree a plus

DETAILS:

· Monday through Friday, 9:30 AM - 6:30 PM or 10AM – 7PM

· Salary: $85k-$95k depending on experience

· Full benefits, medical, 401K + parking and paid time off

Executive Assistant to Partner, Music Legal

OVERVIEW: Solid, well established and premiere transactional entertainment based law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing. Legal experience is required. Music experience is a plus.

RESPONSIBILITIES:
· Efficiently communicate with attorneys, colleagues, and client teams
· Draft correspondence
· Coordinate agreement approvals and execution
· Track transaction negotiations and documents
· File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
· Handle word processing, employing correct grammar, spelling, and formatting
· Create spreadsheets
· Schedule calls, video conferences, and meetings
· Process new client/matter requests
· Maintain contact lists and calendars
· Enter billable time in billing program and prepare expense reports
· Screen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESS:
· Must be well organized, highly efficient and pay close attention to the details
· Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
· Resourceful, thick skinned and creative problem solver
· Excels when multi taking, meeting deadlines in fast paced environments
· Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory
· High level of integrity, discretion and handling confidential information
· Professional with a collegial manner; able to interface with clients and other professionals
· 3 years+ experience required working as a productive Legal/Business Affairs Assistant
· Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
· Able to prioritize urgent issues effectively, manage them proactively and a positive, ''can-do'' attitude
· BA/BS degree a plus

DETAILS:
· Monday through Friday, 9:30 AM - 6:30 PM or 10AM - 7PM
· Salary: $95k+ DOE
· Full benefits, medical, 401K, parking, paid time off and generous discretionary bonus.
· There may be an opportunity to occasionally work remotely